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Writing a Letter for Permission to Record a Copyrighted Song

Use the following directions to complete your first draft of your letter of inquiry to obtain copyright permission.

Step 1: Heading

The heading includes the sender’s address and the date. Enter your personal information. Example: 555 NW Holly Street

Issaquah, WA 98027

November 22, 2004

Make sure that you include the correct capitalization and punctuation. The address should be aligned on the left-hand side of your page.

Step 2: Inside Address

The inside address includes the name and address of the person or company to whom you are writing. . Start on the second line below this box.

Step 3: Salutation

“Salutation” is a fancy word for greeting. Since you don’t know specific names, you will write :Dear ASCAP or Dear Publisher, etc. Remember to use the correct capitalization and a colon at the end of the line. Start on the second line below this box.

Dear

Step 4: Body

Here is the “meat” of your letter. First write a 2-4 sentence introduction. Explain who you are and why you are writing to the committee. Do you want permission to record, arrange, print, perform, etc. This will be a “mini paragraph.” Start on the second line below this box.

Step 5: Required information

Complete the information in the table below. Click at the end of the line so all the tabs line up.

Title:

Title code:

Writer(s):

Publisher/Administrator:

Name of Performing Group:

Name of CD:

# Copies to be made:

CD release date:

Contact name:

Address:

Address:

Phone:

Fax:

Step 6: Closing

This will be another mini paragraph to conclude your letter. Thank them for their prompt attention and let them know you look forward to hearing from them soon. Start on the second line below this box.

Step 7: Signature

This is the final step to formatting your business letter. In a business letter, you should close your letter by writing “Sincerely,”. This has already been done for you.

Sincerely,

Step 8:

You will need to type your first and last name, leaving a space above for you to actually sign your letter when you are ready to send it. Type your first and last name on the last line below this box.

A.Save this letter in your folder

B.The ‘show/hide button’ (an orange button that looks like a paragraph symbol in one of your toolbars above) is a toggle to take away and return all these green boxes of information. When you feel your letter is ready, click that button to take the instructions away and you should be left with your letter. Edit as you need. DON’T PANIC. If you need to see the instructions again, just click the show/hide button again.

C.Print. Have it checked by your instructor. Then properly address an envelope and mail it to your publisher.

D.CONGRATULATIONS

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PowerPoint Copyright Presentation.